NCT Meeting September 5th 2022

NANSTALLON COMMUNITY TRUST
Meeting – MONDAY 5TH SEPTEMBER 2022 – 7pm in the Institute.

Apologies :- Martin/Michele Tarrant, Nicola/Andy Moore.

Trust Committee
Chair, Helen Akehurst, Vice Chair, Linda Farnham
Treasurer, Sheila Trethewey – Carol Weaver
Secretary, Brian/Sue Allwood – Verren Ostle
Legal, Verren Ostle [appointed – Proposed Helen, Seconded Mandy]
Fundraising, Fay Davis – Adam Driver
Buildings, Martin Butler – Brian Allwood
Grant funding, Sylvia Oaten [appointed – Proposed Helen, Seconded Shelia]
Members – Mandy/Peter Hill – Michael Farnham – Kathryn Hamley – Mark Booth – Wendy Symons – Malcolm Reynolds – Sylvia Oaten.
Ordinary Members [non voting] Elaine Parsons [Methodist liaison] – Michele/Martin Tarrant – Nicola/Andy Moore.
Charity Adviser, Marc Thorne.

MINUTES OF MEETING 1st August. Minutes approved.

Matters arising-
Charitable Incorporated Organisation application – Constitution and Business plan.
Marc explained:- That the draft documents are based on standard documents. The
process for the application.
As a C.I.O :- The Trustees will have no/limited liabilities. We should also get a mandatory 75% and 25% discretionary off Council tax. As a registered Charity we will be able to obtain grants, loans and accept donations.

Business plan needs to develop, possible link with other local Community Halls. Satellite
for One For All, and include potential income and expenditure figures.

Sylvia has spoken with Garry Tregidga – Rescorla Chapel who would be happy to help and
advise us. Meeting to be arranged. ACTION SYLVIA

Formal approvals
Agreement to set up a registered charity, and proceed with Charitable Incorporated
Organisation application [CIO]
Proposed – Mandy Seconded – Martin
Agreed that the C.I.O would be called ‘The Nanstallon Community Trust’
Proposed – Sheila Seconded – Peter

Constitution document- approved
Proposed – Sylvia Seconded – Martin

Appointment of Trust Committee Members as Trustees of the Nanstallon Community Trust
Proposed – Kathryn Seconded – Wendy

Appointment of Officers to the Committee
Proposed – Linda Seconded – Mandy

Trustees
18 Trustees signed the Trustee Eligibility Declaration form for submission with C.I.O. application.

The Identified 18 Trustees will own and manage the Charitable Incorporated Organisation.
[Nanstallon Community Trust].
Other members may participate to assist the Trustees but are unable to vote/make
decisions on behalf of the Trust.

Officer Reports
Chair – Helen. Thanked everyone for support and good progress.

Treasurer – Sheila. Bank account applied for awaiting approved documents, details.
Signatories – Sheila, Helen, Brian, Carol. Receipt book available to deposit any monies,
until the Bank account open.

Methodist liaison – Elaine. Bodmin/Wadebridge/Padstow, Methodist Circuit liaison – Tracy
Collins. Cornwall CC Property Officer Patrick Reynolds.
They are progressing to sell the Chapel and we should be notified at point of going on the
market, we then have 6 Months to purchase. Hopefully positive communications and links
will enable us to negotiate and get a time extension.
Agreed to maintain good communication/updates on our position. ACTION ELAINE

Secretary – Sue. Some communication issues but getting ironed out, Malcolm contact
email only, could Members therefore ensure Malcom is included in circulation via Email.
Important to communicate via WhatsApp and Email, so everyone is in the loop.

Website – Adam. Domaine acquired with emails. Adam covering initial fee.

Fundraising – Fay. Fay & Mark raised £18 at a car boot sale.
Long list of potential fundraising ideas. Need to have more support, Fay to call on
members for help to lead/ form sub groups to lead/organise events.

To launch NCT, introduce ourselves and raise funds, it was proposed to hold a Coffee
Morning at the School early December [3rd]. Small sub-group would be needed to
organise and run this event, and report back to Trust Committee. ACTION FAY

Helen agreed to speak to Ben Stevenson Head ACTION HELEN
Possible need for insurance for the event. ACTION MANDY/PETER

Calendar/cards, After discussion it was agreed to proceed with a calendar and cards, Fay
requested more local photos, she would select best for use, and discuss with Printers.
Fay would initially fund cost of printing, to be refunded from sale proceeds. ACTION FAY

Committee support – Important that we all work as a team, Fay highlighted need for
support, due to work load. Not everything needs to be discussed at the Trust Committee
meetings. Sub-groups can be formed for approved events/ projects and report back to the
Trust Meetings.

Date of next meeting 3rd OCTOBER 2022

Any other business – No other business, meeting closed at 20:50